Automated Document Processing
for Hospitality & Retail
Transform supplier invoices into structured data instantly. Eliminate manual entry, reduce errors, and integrate seamlessly with your POS and accounting systems.
The Challenge
Every day, teams waste precious time and money on manual invoice processing. Here's what's really costing you:
Hours Wasted Daily
Your team spends 40+ hours per week manually typing invoice data into systems. That's an entire full-time employee's worth of productivity lost to repetitive data entry instead of strategic work that drives revenue.
Costly Human Errors
Manual data entry means mistakes happen. Wrong prices, incorrect quantities, and missed line items lead to overpayments, inventory discrepancies, and supplier disputes that cost thousands to resolve.
Lost & Missing Documents
Paper invoices get lost, misfiled, or damaged. When you can't find an invoice, you can't pay suppliers on time, creating strain on relationships and missed early payment discounts that could save you money.
Delayed Payments & Missed Opportunities
Slow processing means delayed payments. You miss early payment discounts (often 2-5%) and damage supplier relationships. Meanwhile, your team is stuck doing data entry instead of negotiating better terms or managing inventory.
The Solution
Intelligent automation that works with your existing systems
AI-Powered OCR & Data Extraction
Advanced optical character recognition automatically extracts all invoice fields - supplier details, line items, totals, dates, and more. Our AI understands invoice layouts from hundreds of suppliers, learning and improving with each document processed.
Seamless POS Integration
Direct integration with GAAP, Unity, Pilot, Micros, Munch, and InTouch systems. Invoice data flows directly into your POS without manual intervention. Support for custom integrations and API access for enterprise needs.
Smart Verification
Built-in workflow for human verification ensures accuracy while maintaining speed. Rule-based validation catches discrepancies automatically.
Cloud Storage
Automatic archiving to OneDrive, SharePoint, Google Drive, or Dropbox. Access documents anywhere, anytime with full audit trails.
Mobile Capture
Snap photos of invoices on-site with our mobile app. Instant processing means suppliers get confirmed faster.
Analytics & Reports
Track processing metrics, supplier patterns, cost trends, and team performance. Make data-driven decisions.
Seamlessly Integrates with Your Tools
Connect with leading POS and accounting systems trusted by hospitality and retail businesses
Trusted by Leading Brands
Proudly serving South Africa's premier hospitality and retail establishments
How It Works
Simple, automated workflow from document to data
Upload Documents
Upload invoices via web portal, mobile app, email forwarding, or automated folder monitoring. Multiple formats supported: PDF, JPG, PNG.
AI Extracts Data
Our AI-powered OCR instantly reads and extracts all relevant fields: supplier info, line items, quantities, prices, totals, dates, and more.
Verify & Approve
Quick human verification ensures accuracy. Smart validation rules catch errors automatically. Approve with a single click.
Sync to Systems
Verified data flows directly into your POS and accounting systems. Documents archived to cloud storage with full audit trails.
Measurable Results
Real impact on your bottom line
Test It Out
Upload a PDF invoice or take a photo to see our AI in action
Or drag and drop your invoice here
Ready to Automate Your Document Processing?
Join leading hospitality and retail businesses that trust First On Maslows to streamline their operations